ADMINISTRATIVE ASSISTANT OPENING

Closed Posted 4 years ago Paid on delivery
Closed Paid on delivery

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and creates presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels etc.

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Requirements:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Analysis

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Typing Skills

Attention to Detail

Accuracy

Multitask

Telephone Skills

Teamwork

Discretion and Judgment

Patience

Data Entry Excel

Project ID: #19289951

About the project

13 proposals Remote project Active 4 years ago

13 freelancers are bidding on average $1026 for this job

OmnisysSolutions

Dear, Hello, I have great experience and huge motivation, I can make your job perfectly. I am best on the platform. Sincerely,

$1250 USD in 20 days
(3 Reviews)
2.9
tanyadesuza7

Hello I read the requirements and interested in doing this work. I have 5+ years of experience as virtual/personal assistance, Customer support with expertise in Microsoft Office (Excel, PPT, Word and others) and inte More

$1111 USD in 15 days
(1 Review)
0.5
maryamjavedsheik

Hi there! I am a Virtual Assistant and a lawyer with professional experience in web research, date entry and lead generation. I offer a range of different services. I am here to help you with your day-to-day tasks, sys More

$833 USD in 20 days
(0 Reviews)
0.0
tarikmeh

My name is Tarik and I'm 21. I worked as an accountant for 2 years. Currently I'm unemployed because I couldn't work anymore for that company. Very accurate person and you can expect the hardest work from me. You will More

$833 USD in 0 days
(0 Reviews)
0.0
avto35217

Hi,sir, I'm sure that I can be a excellent candidate for your project. Please contact me, so that we can discuss more over chat. I value my credits from clients. Thank you for your reading. I have worked for a long ti More

$1250 USD in 7 days
(0 Reviews)
0.0
multifoundation

I want to do this.

$944 USD in 15 days
(0 Reviews)
0.0
pawan8689

I have 8 years experience in facility management industry where I use to manage all the required task under a profile of Administration.

$1111 USD in 15 days
(0 Reviews)
0.0
kimmer1503

i am hard working 50 yr old. i am looking for long term career. i am detailed. i have done medical records 2nd shift. i am looking for day hours.

$833 USD in 14 days
(0 Reviews)
0.0
Naeem9shahzada

Hi, A passionate freelancer with a number of skills is here. I am owning 15 years experience regarding writing, data entry, research, graphic designing and academic writings as well. Please order me for perfect servi More

$1000 USD in 20 days
(0 Reviews)
0.0
rehmvladimir

Dear Madam or Sir, I am ready to do this job. I have experience in many of the tasks mentioned in your description. I am motivated and willing to support you with all my abilities and knowledge. If you like, I can More

$922 USD in 10 days
(0 Reviews)
0.0
mohammadsibah202

I have excellent experience in this subject. I can do what is necessary to complete the project. ......

$750 USD in 20 days
(0 Reviews)
0.0
HaleyKesterson

Reliable and known for consistent and productive work ethic. Able to maintain work speed in high-stress situations. Always eager to learn new processes and techniques to enhance individual productivity. Specialties inc More

$1250 USD in 20 days
(0 Reviews)
0.0