We need Customised ERP system for my small company

ERP Concept , how we want to organize our small scale business.

Our main aim is to connect all departments in our company and make operations more efficient and organised.

There will be mainly 5 points of data entry :-

1. Marketing & Sales

2. Production Department

3. Purchase Department

4. Stores Department

5. Accounts Department

The role of marketing & sales department will be to enter the new client details, create new inquiry in ERP , and updating the status of that inquiry on daily basis.

(It can be - Enquiry pending to be Quoted or Requote / Under Negotiation / PO Awaited / PO Received / Inquiry closed with other company and reason / No Response from client)

The role of production department shall be to Create a new Work Order, and updating the status of Work order on daily basis. (It can be - Under Drawing Approval / In Progress / Complete and Ready for Dispatch)

The role of Purchase Department is to Create New vendors in ERP , send them Vendor Codes , Create new Purchase Orders and update the status of PO on daily basis. (It can be - PO Open or PO Closed and material received. In case the PO is open , it must indicate the deadline for material to be received. If the PO is closed , the Vendors payment status must also be shown)

The role of Stores department shall be to create MRN (Material received & checked note) against all material received according to Purchase Orders. To tally all stock physically and with ERP , allot material to each Work Order and update daily stock position. (In report , all material must be shown , with quantities. If audit has to be done , old material must be shown to which work order were they alloted)

The role of accounts department is to - 1. Receive payments from Clients and enter in ERP. It can be Advance or Payment of Bill. 2. Pay to Vendors and enter in ERP - It can be advance to Vendors or Payment of Bill. During Placing the PO , Credit terms are specified in PO , Vendor payment notice shall reach Accounts and HO atleast 5 days prior to vendor payment date. 3. Put all Expenses (done by cheque / cash) in ERP system. 4. Make Invoices , Receive Invoices , update all ledgers , and submit reports on daily basis.

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Reports to Head Office.

All departments daily report must be given to Head office.

Head office can also check data date wise, for example HO , wants to see total sale or purchase within a certain period , how many job orders are going on, etc.

Please mail your proposals at [login to view URL]@[login to view URL]

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Project ID: #25784385

About the project